Scheduling Parties
Open sessions, manage grouping, and keep your community's rhythm going.
What a party is, from your side
A party is a scheduled community session where members share work and review submissions from their circle. Scheduling parties regularly is what turns a Coterie from a one-time setup into an actual running community.
Scheduling one
Open Sessions
From your admin dashboard, either hit New session, or click the day or time slot you want on the calendar — clicking fills in the date and time for you, so there's one less field to get right. Everything else pre-fills from your default settings, which Additional settings beside the button takes you straight to.
Set the time and the windows
When is a date and a time, in your Coterie's timezone — the label tells you which one. Then decide how long members have to submit, and how long they have to complete their reviews once grouping happens.
Clicking a slot in the week or day view sets that exact time. Clicking a day in the month view has no time to go on, so it uses the time you last ran a session at.
Publish it
Once scheduled, the party appears on members' Sessions calendars so they can opt in ahead of time.
Repeating a session
Most Coteries run on a rhythm, so a session doesn't have to be created one at a time. In the New session dialog, set Repeats to every week, every 2 weeks or every 4 weeks, then say how many you want — up to 26, which is six months of weekly sessions.
A preview under the field shows exactly what you're about to create before you commit to it: "Every week, 12 sessions — Wed 23 Sep 2026 through Wed 9 Dec 2026, all at 19:00."
Every session in a series is created immediately and is a real session, not a placeholder. They all appear on the calendar, members can opt into any of them straight away, and each one can be edited, cancelled or deleted on its own.
The time stays the time
A repeating session keeps its wall-clock time. If you schedule 7pm on Wednesdays, every session in the series is at 7pm in your Coterie's timezone — including the ones after the clocks change. Members see each one converted to their own timezone, so a member who has moved country sees the right local time without you doing anything.
Editing one, or ending the lot
Opening any session in a series shows where it sits — "3 of 12 · every week".
- Editing changes that session only. Moving one week's session an hour later doesn't move the other eleven.
- Delete the rest of the series clears out what's still to come. It only removes sessions that are in the future and that nobody has opted into — anything else is left alone, and you're told how many were kept and why.
To stop a session that members have already joined, cancel it rather than deleting it. Cancelling tells them; deleting would just make it vanish from their calendar.
While it's running
A party moves through a simple lifecycle: scheduled → grouping → running → finished. Once matching begins, Coterie forms smaller groups and surfaces relevant submissions to each participant based on niche and rotation settings. You don't need to manually pair anyone — the system handles it for you.
Keep an eye on the party while it's running. If reviews are consistently unfinished, look at whether your window, group size or cadence needs adjusting.
Cadence
A community with sessions running on a predictable rhythm — weekly, biweekly, whatever fits your niche — builds a habit. Sporadic, unpredictable scheduling is one of the fastest ways to lose momentum, since members stop checking for the next one.
Setting up a series is the easiest way to hold that rhythm: the next three months are on the calendar, members can plan around them, and you're not relying on remembering to create one each week.